Period-of-performance dates conflict
The solicitation, SF 1449 and CLINs use Feb 25, 2027 – Feb 24, 2032; Attachment 3 and the Ordering Guide use January 20 dates. That changes escalation in your rates.
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Solicitation breakdown · Department of the Interior · Bureau of ReclamationHydrological Database (HDB) Support Services IDIQ (140R4026R0021)
The Bureau of Reclamation is buying maintenance, support and enhancement of its Hydrological Database (HDB) environment: Oracle, RHEL, OpenDCS, DECODES, TSTool and APIs. Work is mostly remote, ordered through task orders over a 12-month base plus four option years from February 25, 2027.
- Agency
- Bureau of Reclamation, Upper Colorado Basin Contracting Office, Salt Lake City
- Vehicle
- Single-award IDIQ, RFQ under FAR Part 12
- Set-aside
- Total small business · NAICS 541511 ($34M)
- Quotations due
- Mon, Nov 30, 2026 · 5:00 PM MT
- Questions close
- Thu, Nov 12, 2026 · 5:00 PM MT
- Order limits
- $10K minimum · $2.6M maximum combination order
Updated November 8, 2026, from the public solicitation documents. Always check SAM.gov for amendments: search 140R4026R0021 on SAM.gov.
Is it worth bidding?
Our read: Conditional. This is a niche system-support vehicle. Technical evaluation centres on proven ability to run the existing HDB stack with named, qualified staff, so a general small IT firm without HDB history will struggle on best value. It becomes a bid if you have direct HDB or OpenDCS past performance, or can team with an HDB specialist while performing at least 50% of the work yourself.
Key dates
| Date | Time | Event |
|---|---|---|
| Thu, Oct 29, 2026 | Solicitation issued | |
| Thu, Nov 12, 2026 | 5:00 PM MT | Written questions due by email to the Contract Specialist |
| Wed, Nov 18, 2026 | Anticipated Q&A amendment | |
| Mon, Nov 30, 2026 | 5:00 PM MT | Electronic quotations due |
| Thu, Feb 25, 2027 | Anticipated award and start of the base period |
Who can bid
- GateSmall business under NAICS 541511 ($34.0M size standard).
- GateActive SAM.gov registration with reps and certs complete before November 30, 2026.
- GateAble to make the FAR 52.240-90 Security Prohibitions and Exclusions representations.
- CheckTeam collectively holds the PWS 3.1 qualifications: HDB, Oracle, programming, APIs, cybersecurity.
- CheckCan staff a 2-hour urgent response whenever the call arrives, and resolve malfunctions within 4 business days.
- OptionTeam with an HDB specialist while keeping at least 50% of the work with the prime.
What to submit
| Volume | Contents | Limit |
|---|---|---|
| Part I · Technical | Subfactors 1A–1E: HDB capability, team and after-hours coverage, up to three projects, transition and response approach, cybersecurity and knowledge transfer | 10 pages |
| Part II · Past Performance | Recent, relevant contracts with customer, values, role and point of contact | 10 pages |
| Part III · Price | Attachment 3 Pricing Schedule for the base and all four option periods (Excel) | Complete schedule |
| Part IV · Administrative | SAM/UEI/CAGE, representations, amendment acknowledgments, exceptions, responsibility information | 10 pages |
How it is evaluated
Best-value tradeoff of Technical Capability and Past Performance against Price, with no numerical scores or adjectival ratings. The relative weights are not stated. The Government may pay a price premium and intends to award without discussions.
Traps to watch
Quote validity: 120 or 60 days?
The cover page requires 120 days; the embedded FAR 52.212-1(b) says 60.
Defects in the pricing workbook
A missing CLIN header in Option Year 3, blank cells in Option Year 4 and a 168.00000000000003-hour value, while offerors may not alter Government quantities.
Two Contract Specialist email addresses
The cover page and Section G list different addresses. Sending to the wrong one risks a late quote.
Demanding service levels
A 2-hour urgent response at any time implies 24x7 coverage, while availability hours are stated in Mountain Time.
No overall contract maximum
Only the minimum, single-item and combination-order limits are given.
Questions worth sending the Contracting Officer
- The solicitation uses 02/25/2027–02/24/2032, while Attachment 3 and the Ordering Guide use January 20 dates. Which dates govern the period breakouts and escalation?
- Which single address must receive the quotation email: [email protected] (cover page) or [email protected] (Section G)?
- Should after-hours urgent response be priced into the fixed hourly rates, or billed only under the labor-hour Emergency CLIN?
Get the full brief
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This breakdown is an independent summary of publicly released solicitation documents, provided for information only. It is not legal or contracting advice. Verify every requirement against the solicitation and all amendments before you submit. RFP Brief is not affiliated with the issuing agency.